Role: Administrative Assistant
Our Administrative Assistant role at Onvector is integral to our overall business model in how we serve our customers. This role will be a master of multi-tasking with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, email, and generally being a helpful and positive presence in the workplace. To be successful as a Receptionist/Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Essential Functions
- Offer administrative support across the organization
- Welcome guests that visit Onvector
- Coordinate front-desk activities
- Distribute correspondence and redirecting phone calls accordingly
- Sort and distribute daily mail, order office supplies, and keep inventory of stock
- Anticipate the needs of others to ensure their seamless and positive experience.
- Schedule appointments and maintain calendars
Minimum Qualifications
- Minimum age requirement 21 years old
- Located near King of Prussia, PA (19406) or Somerville, MA (02143)
- Bachelor’s Degree
- 1-2 years of industry or customer service experience
- Proficient with Microsoft Office programs; MS word, Excel, PowerPoint
- Attention to detail
- Strong written and verbal communication skills
- Ability to remain professional and courteous with customers at all time
- Must be available to work occasional nights, holidays and weekends
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
- Occasional light lifting (20-25 lbs.), office environment
- Regularly required to sit or stand, reach, bend and move about the facility
Work Environment:
- The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. - Office: Standard office equipment; work usually performed in an office setting free from any disagreeable elements.
- Standard weekly job hours: 40 hours
Location: Somerville, MA
The company is committed to equal employment opportunity. The company will not discriminate employees or applicants for employment on any legally recognized basis including, but not limited to: age, ancestry, childbirth or related medical condition; citizenship; color; creed familial status; gender expression; gender identity; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status; or any other characteristic protected by applicable federal, state, or local laws.